What Do You Mean By Ms Word

Quite often I have to read texts, papers and theses of students in order to review them and make corrections and suggestions. In many such cases I face the problem of texts with unequal word spacing and huge white-space areas that really looks bad. See the following image for an example (text taken from Wikipedia.org).

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What

In 99% of these cases, this happens with text been copied and pasted from web resources such as the Wikipedia. If one is a typical Microsoft Word user, which in most cases means he/she is using the default Word settings, the user cannot make out why some words are so close to each other and why some lines present that huge amount of whitespace. A more “advanced” user that might have activated “Show paragraph marks and other hidden formatting symbols” either from the Settings or by using the Paragraph mark on the main toolbar will be able to see that in these texts there are some superscript circles between words that, somehow, glue these words together and results in that unpleasant look of the text.

In the Microsoft Word’s vocabulary there circles are called “non-breaking spaces” (or Nonbreaking Spaces) and, fortunately, it is easy to use find/replace to get rid of them all at once!
The solution is as follows:

  1. Hit Ctrl-F, which will open the Search bar at the left of the text, and select the down-arrow next to the little magnifying glass. Find the “Advanced Find…” option and select it.
  2. In the “Find and Replace” window select the “Replace” tab, activate the “More>>” options and in “Special” select “Nonbreaking Space”, which will put a “^s” in the “Find what” field.
  3. Input just a space in the “Replace with” field and hit “Replace All”
  4. This procedure will release the text of those nasty circles and the text will become “normal” again…

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